How to make your LMS is GDPR compliant?

Making your Learning Management System (LMS) GDPR compliant might seem complicated, but in this article we will provide you with 6 recommendations on how to become compliant. Read this article if you would like to learn more about Learning Content Strategy.

What is GDPR?

The General Data Protection Regulation (GDPR) is a set of regulations that apply to companies that collect, process, or store the personal data of individuals in the European Union. In order to ensure that your company’s learning management system is compliant with GDPR, you should follow these steps:

1.Determine what personal data is being collected

To start, you need to understand what personal data is being collected through your LMS. This could include employee names, email addresses, and other information that could be used to identify employees personally.

2. Obtain consent for data collection

According to GDPR, you must obtain explicit consent from employees before collecting their personal data. This means you should have a clear and concise privacy policy that explains how you will use the personal data collected through your LMS. Furthermore you should give employees the option to opt-in or opt-out of data collection.

3.Store personal data securely

GDPR requires that personal data be stored in a secure manner. This means you should take steps to protect your LMS from unauthorized access, such as using secure servers and regularly updating security protocols. In some cases, it may also be a requirement that personal data about employees collected and processed by an LMS is physically stored on servers within the EU. You should check if this is the case for your company.

4.Limit access to personal data

Only those who need access to personal data for legitimate business purposes should be granted access. This means you should carefully control who has access to personal data within your LMS and ensure that access is granted on a need-to-know basis.

5.Provide employees access to their own personal data

Under GDPR, employees have the right to access their own personal data and request that it be corrected or deleted. You should have processes in place to allow employees to exercise these rights and ensure that their requests are promptly addressed.

6. Anonymous Learning Platforms

Digital learning platforms are also emerging that function without the need for collecting personal data about employees. These platforms eliminate the need to worry about evolving GDPR compliance requirements and are becoming very popular. Bookboon Learning is a good example of an anonymous learning platform.

By following these steps, you can ensure that your company’s LMS is compliant with GDPR and adequately protects the personal data of your employees living in the EU. It’s important to note that GDPR compliance is an ongoing process, and you should regularly review and update your policies and procedures as needed to maintain compliance.